Spanish invoice template
Billing a client in Spain? This is what a Spanish invoice (una factura) needs. TheInvoiceAI writes the labels in Spanish and formats numbers and dates the Spanish way.
What a Spanish invoice usually includes
- Factura, with a unique number in sequence, and the issue date
- Your full name or company name, tax ID and address
- Your client's name, tax ID (NIF) and address
- Description of the service, with quantity and unit price
- Taxable base (base imponible), VAT rate and VAT amount (IVA)
- The total due
Example invoice lines in Spanish
| Descripción | Cant. | Precio unitario | Importe | |
|---|---|---|---|---|
| Diseño de la página web1 × 1500,00 € | 1500,00 € | |||
| Traducción de contenidos (por página)10 × 35,00 € | 350,00 € | |||
| Total | Total | 1850,00 € | ||
Example figures before tax. Use your own rates.
The words your client sees
- Invoice
- Factura
- Invoice no.
- Factura n.º
- Issue date
- Fecha de emisión
- Due date
- Fecha de vencimiento
- Bill to
- Facturar a
- Description
- Descripción
- Qty
- Cant.
- Unit price
- Precio unitario
- VAT no.
- NIF-IVA
- Total
- Total
Good to know
- Spain's general VAT rate is 21%. Set the tax rate on each line.
- Freelancers based in Spain (autónomos) billing Spanish businesses usually deduct IRPF income tax. TheInvoiceAI doesn't calculate IRPF, so check with your gestor before using it for those invoices.
- Spain is bringing in new invoicing software rules (Verifactu). TheInvoiceAI isn't certified for them, so if you're based in Spain, check what applies to you.
Try it on your next invoice
There's nothing to download. Open the invoice creator, paste your notes or fill in the form, and check the result.
Questions
Will the whole invoice be in Spanish?
The labels, dates, numbers, emails and reminders are in Spanish. Your own line descriptions stay as you wrote them, so write those in Spanish too.
What's the difference between IVA and IRPF?
IVA is Spain's VAT, added to the invoice. IRPF is income tax, which Spanish business clients usually withhold from autónomos. TheInvoiceAI handles tax rates per line, but not IRPF.
I'm not in Spain. Can I still invoice a Spanish client?
Yes. Choose Spanish on the invoice and enter both countries. Business services across EU borders are often reverse charge, and TheInvoiceAI adds the matching wording. Check the rate yourself.
How do my clients pay me?
They pay you directly, using the payment details on your invoice. Pay links from your own Stripe account are coming soon. TheInvoiceAI is invoicing software, not a payment service: we never hold, process or transmit your money, and we take no fee.
General guidance, not tax or legal advice. Rules change, so check what applies to you.